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News  »  Binfield Parish Council - Open Spaces Quotation Process Nov 17 to Apr 18 OPENS TODAY

   Binfield Parish Council - Open Spaces Quotation Process Nov 17 to Apr 18 OPENS TODAY    15 November, 2017

PLEASE NOTE: The deadline for the submission of quotes is 12 noon on Tuesday 5 December 2017.

Binfield Parish Council are responsible for a number of open spaces throughout the Parish and there are discussions to increase the number of these in the coming years.

The purpose of the Open Spaces Quotation Process (Nov 17 to Apr 18) is to ensure the Parish has a value for money service to manage and maintain, or improve and develop, our open spaces.

The contract will run from 1 April 2018 and then run on an ongoing basis with annual, anniversary reviews of pricing as well as an opportunity to review tasks/sites covered.  It is anticipated that, at an interval of not less than three years, the Parish Council will carry out a re-evaluation of the documentation.

The following documentation is available for those who wish to participate in the Open Spaces Quotation Process:

  • Binfield Parish Council Open Spaces Strategy – this document sets out both the spaces we are currently responsible for and some of those we are being asked to consider.  It is a living document (in that it will be constantly evolving) but it gives an overview of why we manage open spaces and what our plans are for the medium to long term (up to 2021).   Reading this will help you understand how we would like to develop these spaces for the future as well as give detailed descriptions & location maps (of existing sites);
  • A quotation process overview – this sets out the quotation process including timelines;
  • A draft Agreement – once a contractor has been selected this will be revised with the relevant party details and charging schedules;
  • Schedule 1 – the Programme of Works and the Quotation Response form

All documentation is located in the (please click) "Parish Council/Document Archive/Open Spaces Quotation Process Nov 17-Apr 18" folder.

What you will need to do if you wish to provide a Quote:

  • Familiarise yourself with all the documents
  • Ask any questions by email to binfieldparish.council@btinternet.com
  • Submit your prices on the Quotation Response Forms – filling in all boxes highlighted in green by the deadline – which is 12 noon on Tuesday 5 December 2017
  • Submission should be by email (as above), but if required a paper copy can be sent or handed to the Parish Office, Benetfeld Road, Foxley Fields, Binfield RG42 4EW
  • Late submissions will not be accepted

What happens next:

  • Quotation submissions will be reviewed ahead of the Amenity Committee meeting on Tuesday 5 December and a summary report provided to the Committee.
  • The Amenity Committee will determine a recommendation to go to Council to appoint one, or more, contractors for the period
  • Binfield Parish Council meeting on Tuesday 12 December will make a decision
  • Contractors will be notified of the outcome of the process following the Council meeting and in any event not later than 31 December 2017
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